Set Up A Conference Call

2007-03-08 10:33:40

( Telephony )



When you set up a conference call, you experience technology’s aid in bringing people closer together, even though they are geographically distant from each other. Conference calls enable you to optimize your work output while saving precious time.

If you want to set up a conference call, you will have no problems because the procedures are very easy and convenient. A conference call is a phone call that allows at least three users to share the same phone line, enabling more than a dozen people talking to each other simultaneously. Conference calls make your teleconference convenient, cost-efficient, and very easy.

There are different types of conference call services: reservationless and operator assisted. Reservationless conference call services do not require advanced booking for you to be able to have a conference call. You eliminate the need of having an operator facilitate the conference call, allowing you to save money. Many people take advantage of this service because it is very helpful especially for impromptu meetings. It also saves you time because you are in control of how the conference call flows. You just need to dial one number and one pass code so that you can join the conference call. A conference call can accommodate up to around 100 participants.

An operator assisted conference call, contrarily, needs an operator to facilitate the conference call. Others may find this type more costly, but others prefer operator assisted teleconferences despite the high price. When you want to set up a conference call that is facilitated by an operator, you have to take note of several things. Before anything else, you have to make a reservation with the conference call company as regards the date and time of your conference call, as well as the number of participants. You also need to inform all of the participants regarding the number they have to dial and the pass code. Having an operator assisted conference call has many benefits. The facilitator acts as your secretary in a meeting, which is responsible for all of the menial tasks involved. They can screen the participants who can join the call and introduce each one once the conference commences. They can even conduct question and answer sessions during large conference calls.

Operator assisted conference calls are usually used for regular and frequent meetings. If you want to have a successful and efficient conference call, you have to consider several tips. If you want to refer to certain documents during the call, make sure to send copies of the documents to all of the participants of the teleconference. Give an allowance of 3 days to make sure that everyone gets a copy. Remind everyone about the conference call a day before to ensure complete attendance. It is also ideal for you to wear a headset during the teleconference, allowing you to freely use both of your hands.

Conference calls allow you to have convenient conferences anywhere, anytime.


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