Electronic Document Management Software: Electronic Filing Cabinet

2007-03-08 10:33:40

( Business )



TYPES OF ELECTRONIC DOCUMENT MANAGEMENT SOFTWARE

Electronic document management software is a set of computer programs designed to organize and centralize a company’s electronic forms and records. There are several types of electronic document management software with one sure to address your business requirements.

One type of electronic document management software is document management software. This application consolidates all your old and active records and documents and creates a centralized index that allows for easy access and retrieval of data.

Document archiving software is particularly for older files that are no longer used by the company but nevertheless must still be kept for documentation purposes as prescribed by business laws.

Yet another type of electronic document management software is the document control software or the document management software. This application is for active documents that your company uses on a regular basis. Of all types of electronic document management software, this one is probably the application that is being used most often.

Document management software or document control software provides an interface for the real-time exchange and interaction of electronic documents from one system to another. It offers a seamless transfer of electronic forms and documents from system to system without any loss of information.

INTEGRATED FUNCTIONALITY

While electronic document management software can be purchased and used separately, they are much powerful and efficient when allowed to work with one another as an integrated system where a change in one application is monitored and captured by another application. This reduces the time you will have to spend updating your records as the system does it automatically. Every change in the system is logged as an entry that you can retrieve and undo if necessary.

The best thing about electronic document management systems is that the applications can be programmed to perform selective functions depending on your preferences and requirements.


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