Automating Your Time Sheets: Guides in Choosing Time Sheet Software

2007-03-08 10:33:40

( Computers )



Time sheets are records of an employee’s daily office hours necessary for the computation of one’s salary. With office automation completely transforming a workspace into computer-driven environment, it is not only necessary but timely as well to have a time sheet software that will convert all employee time sheets to payroll time sheets.

Time sheet software is available in wide varieties, each with unique features that could address your specific needs. But in general, all time sheet softwares have unifying characteristics. Time sheet software usually collects time and attendance information either by an electronic time clock or by manually entering information on a computer. Recent updates in time sheet softwares allow web integration to create a web time sheet. It is a time- monitoring method through the browser’s clock. After the data collection, approval of the employee time sheets follows.

Employee time sheet approval is done preceding the release of the payroll. Time sheet approval can be done through different methods but the most used method is through manager approvals. It is done by appending the signature of the manager on the time sheets. Multi-manager level approval is an extended form that is done by having the time sheet signed by different levels of managers. After the approval is gained, the release of the payroll commonly follows.

There are time sheet software systems which have value added features. Some allow the collection of extra information; others can compute the accrual of benefits while others have a built-in attendance tracker which can alert the manager in case of an employee’s absence.

Choosing the right time sheet software for your company is a tough decision. There are a number of matters to consider. Choose the time sheet software depending on the particular information that needs to be collected. A time sheet based on industry standards is probably advantageous to use as updates to your system will be minimal. This will mean less money spent on system maintenance and more money added to the company’s profit.

Time sheet softwares with added calculations for grace periods, over time and breaks can also be useful. The interface of the software itself is also an important aspect to look for. Time sheet softwares which work in coordination with a payroll software can also be beneficial. To top it all, the use of the appropriate time sheet software can elevate your company to a higher echelon of automation while at the same time giving you employee time sheets with high accuracy and fidelity.


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