What Order Entry Software Can Do

2007-03-08 10:33:40

( Computers )



Choosing order entry software for your organization largely depends on what business model you use. If you have a sophisticated order entry workflow, standard invoicing software may not meet your needs. Standard invoicing software is usually used in a point of sales environment like the stores you see in the shopping malls where customers have the merchandise in hand when they check out. However, if you accommodate sales electronically, by phone or by mail orders you may need a different approach to the invoicing process.

Order entry software like a lot of available applications in the market can range from the simplest to the most complex. You can choose the cheapest or the most expensive but it really depends on the needs of your current working environment.

If you receive orders from your customers electronically, by phone or by mail order a sophisticated sales order processing application is for you. This application can effectively deal with typical issues like order changes, partial and unfulfilled shipments, refunds and back orders. This application creates a middle document. It is only forwarded to accounting when the products have been delivered to the customer. It is only then that it becomes an invoice.

This application can also handle incoming sales orders while checking the remaining inventory. It can also store different shipping methods and customer information. You can even setup order entry software to charge your customer only after their orders have been fulfilled. This application is beneficial to any warehouse driven shipping operations.

When choosing order entry software you must not only consider and justify the costs in implementing and maintaining the application, you should also consider its ability to work with other applications used by your organization like mail order processing. Checking the feasibility of such a project will save you a lot of time and money. This will minimize interruptions in your shipping and production operations.


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