Web Based Document Management System

2007-05-15 06:10:46

( Web Hosting-SEO-Web Design )



INFORMATION IS POWER

In any company, regardless of size and experience, organizing office documents is very important. Letterheads, reports, contracts, spreadsheets and other documents must be kept intelligently for future reference.

With the advancement of information technology, this problem is being addressed to alleviate the companies’ burdensome work. Your company can invest on a document management system to organize your electronic documents, may it be a simple request letter or a complex engineering design. It is a smart solution to handle your critical information knowing that the documents are worth paying for.

WEB BASED DOCUMENT MANAGEMENT SYSTEM

A web based document management system works like the other types of document management software in the market; the only difference is that employees can access the documents anywhere and anytime through the internet.

The system can be readily deployed to any server as long as the server can support the technology used to develop the software. Web based document management system can be used by any company regardless of their network infrastructure.

INDEXING

You can use the software to put an index on each document so that it is easier to sort and retrieve them. The system can help you check all the versions each document if you need to go over them.

ACCESS LIMITS

The system limits the access of the documents which are kept safely on a main repository to authorized personnel such as decision making employees to prevent exploitation of the documents. This will make sure that only the rightful employees can make alterations on the documents.

DOCUMENT SHARING RESTRICTIONS

Web document management system also monitors the flow of documents and checks that only the intended recipients will receive a copy of the document. Through quick information sharing, the company speeds up the process of reviewing and approving documents, so they can do their job ahead of time.


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