WEB DOCUMENT MANAGEMENT SYSTEMS: AN EMERGING TECHNOLOGY

2007-06-20 15:49:53

( Web Hosting-SEO-Web Design )



Document management systems utilize backend databases for resource management and storage. Resources are made available to browsers either by a “publishing” process, in which the document management system creates the HTML resources, or by converting these resources “on-the-fly.” In both methods, creation of HTML is done by the document management systems. Information providers using an authoring tool never create HTML files.

Some systems store the resources in a neutral format within the database. Some web document management systems allow resources stored in proprietary format to be transformed to HTML files and sent to the customer.

BENEFITS OF WEB DOCUMENT MANAGEMENT SYSTEMS

Storing information in a neutral back-end database, changing the appearance of a company web site is easier. It also gives flexibility to web site management. HTML links can be individually stored in the database.

Manual addition of embedded administrative metadata also becomes optional with a web document management system. When document hosting systems package tools that can eliminate addition of metadata to resources, why resort to manual embedding?

Web document management systems will prove vital when new advances in the web have been deployed. Information stored in XML format is increasingly in use nowadays. As support for XML technology grows rapidly, shipping the resources will be possible and will reap benefits from other growing technologies.

THE FUTURE OF DOCUMENT MANAGEMENT SYSTEMS

Many large commercial companies are utilizing document management systems with considerable presence in the Web. Since the web is undoubtedly gaining ground in its importance in different fields like research, marketing and in the education sector, there is a need for evaluating such new technologies. The technology is relatively new and still making its presence felt in the market. It is on its way there as many companies are starting to realize the need for document management systems. However, document management systems are rather expensive.


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