Grant Tracking Software

2007-10-15 12:53:47

( Computers )



Nature of Non-Profit Organizations and Causes

Like its counterparts in private business, a non-profit organization has a structure, purpose and people to run it. A non-profit organization also conducts financial and commercial transactions, except that sales proceeds and their resulting incomes are all channeled back to various humanitarian causes, such as funding sports programs of disabled children, or distributing relief goods to flood victims.

Importance of Grant Tracking

Even when your organization is non-profit in nature, you still need to keep track of the exact amounts that are being channeled towards specific undertakings. There have been many sad cases where failure to keep track of these donations end up in losing the funds forever to unscrupulous members or to unknown destinations.

Grant tracking is also essential for accurate recordkeeping and prompt collection of pledges from members and benefactors. Failure to maintain updated records results in poor collection performance which in turn hinder the progress of important organizational activities.

Grant tracking also helps you stay abreast regarding the progress of some ongoing projects, and helps you readily identify what else may need further financial support.

Furthermore, grant tracking gives the officers and staff of your organization a high degree of accountability as it is able to generate exact statistics immediately to indicate status and success level of any project.

Grant tracking is an intricate and tedious process if you do it manually. Fortunately, there are modern grant tracking software systems now available for your needs as a non-profit organization.

Specific Functions of Grant Tracking Software

Just like applicant tracking software, grant tracking softcare can store large databases where you can keep and update benefactors' names and contact information. You can use last names, city, or donation amounts to search for full information about each donor. You can even link some details to each other to set up cross-references.

You can use your database to complete other functions such as preparing membership renewal notices and solicitations summaries, as well as printing mailing tags. The software can definitely speed up the process of contacting members and benefactors, whether you send mail online or through postal service.

You can set up donation schedules and automate your pledge reminders to members and donors. You can also project future cash flows and budgets for fundraising projects. At a glance, you can pinpoint members who have been late or delinquent in their pledges.

You can prepare donor or member contact sheets, general ledgers and progress reports using Word, Excel or PDF format. You can also convert data into graphs and charts easily for presentations or annual reports.

Setting up Grant Tracking Software

Many sites sell the grant tracking software, and can assist you in customizing it for your own purposes. You can contact the grant tracking software site directly to learn more about what it can do for your organization.


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