Mail Management Software

2007-10-15 12:53:47

( Computers )



Intricate World of Mail Room Operations

The mail room of a large corporation is perhaps the busiest and fastest moving area. Whether you are doing mail order processing or are forwarding received items to other departments, you are dealing with hundreds of pieces of mail daily.

Your outgoing mail needs labeling and encoding to be able to reach the proper destination. If your mail room staff has to do all the processes by hand, you can imagine how many hours it will take them to finish each day's mail volume.

Fortunately, there are now several types of mail management software available, geared towards more efficiency in a postal service or mail room setting.

Mail Management Software Features

You can immediately encode the entire mailing addresses on the envelopes as well as the bar codes. With the proper addresses and bar codes, your outgoing mail can easily be sorted by another postal office and reach the destinations.

Mail management software can also derive addresses from your mailing lists and print them onto separate labels all at once, so you just need to stick them onto the envelopes or packages. This is most convenient if you are into mail order processing.

The software can also presort your mailed matter as first class, standard, or periodical. This facilitates the quantifying of your mailing costs. The software also gives you a summary of the mail volumes by category.

Mailing list programs help you make changes to part or all of the names and addresses of your mailing lists. You can easily add new contacts or details to the list, or delete any item as necessary.

Where to Get Mail Management Software

There are sites that specialize in this type of software. Along with the software, you can also order specialized mail equipment, such as encoding and sorting machines.

The software is compatible with your ink jet or laser printer, so there's no problem in printing your mailing labels or bar codes.

If you prefer, you can download the free trial version first to see if it works well with your mail room operating procedures.


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