Document Management Workflow Systems Improve Productivity

2007-11-23 10:37:54

( Computers )



When you think about document management workflow processes in the organization immediately come to mind. Although document management may be different from workflow management, you'll find that they are intimately linked in practice. Thus if you want a good workflow management software for your organization, you will want to look for one that thoroughly considers the document management workflow linkage.

In workflow management, you consider primarily workflow automation of your business processes, such as the approval process for purchases. In contrast, document management normally involves how you store, index, control the different versions, and research documents. You can find workflow software which successfully integrate the two distinct, albeit related, activities.

The focus of a good document management workflow system would be the objects of the process, which are likely to be electronic documents. You will find that the document management workflow applications describe the process by means of the status of the document, as it changes in status, say, from drafted, to reviewed, to approved or rejected.

The document management workflow system can also handle your business email system, or business messaging workflow, by making sure that incoming messages are routed to all people that may be involved in handling a message. The recipients, such as those involved in editing a document, may then be addressed sequentially.

The combination of document management workflow systems will enable you to increase your office productivity. Instead of manually routing your paperwork and documents processing, your workflow management tools will handle the task automatically. These document workflow solutions also take care of distributing work to the appropriate action points in the organization.

Although document management workflow systems have the potential of increasing your efficiency dramatically, you may find that implementing it is a time-consuming effort. There may be initial resistance to apply the changes because individuals think the system is too rigid.


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